| Department: |
Office of the Provost - Academic Affairs Other Units Shared Services Center
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| Position Overview: |
The Academic Affairs Other Units, Shared Services Center (AAOU SSC) is seeking a Business Services Specialist who will be primarily responsible for the day-to-day processing of Human Resources, Payroll and Financial transactions for the center’s 18+ units.
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| Why Work at UMBC? |
UMBC offers competitive compensation. This role starts has 14 days of vacation as well as winter break, spring break, and personal days for regular full time roles. Tuition remission is also available.
What is it like to work at UMBC? Check out Glassdoor or Indeed. And read about our recent award, UMBC is a 2023 Great College to Work for…. In every category.
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| Telework: |
A hybrid telework schedule is available.
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| Responsibilities: |
Join the AAOU SSC! We are a centralized group that provides payroll and hiring assistance to departments under Academic Affairs. We serve as the subject matter experts on the University’s general business processes (Accounting, Budgeting, Finance, Human Resources, Payroll & Hiring, Procurement). If you enjoy working in a fast-paced, high volume, deadline driven environment, please apply.
The incumbent will support the day-to-day payroll and hiring related tasks that are complex in nature. Specific duties and responsibilities include:
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Prepare and process payroll and HR paperwork for all hires, transfers, terminations, labor distributions and other actions for all employee types, leave payouts, bi-weekly payroll and time entry for assigned departments;
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Financial tasks handling procurement, accounts payable, journal entries;
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Administrative tasks as assigned;
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Identify customer issues and execute effective method(s) for resolution, determine if critical or expertise-specific issues should be referred to the AAOU SSC's Associate Director, Specialist, or other designated manager for resolution;
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Reviews current processes, procedures and collaborates with others to seek process improvements;
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Ensure compliance with all institutional and/or external policies or regulations;
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Provide excellent customer service;
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Other administrative tasks and duties as assigned
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| Required Minimum Qualifications: |
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High School Diploma or GED required
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Six years progressively responsible experience in a combination of budgeting, accounting, payroll, purchasing and personnel work
Note: Additional related experience and formal education in which one has gained the knowledge, skills, and abilities required for full performance of the work may be substituted for the education or experience requirement on a year-for-year basis with 30 college credits being equivalent to one year of experience.
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| Preferred Qualifications: |
- Experience serving multiple clients, units, or department
- Familiarity with General Accepted Accounting Principles (GAAP)
- Experience/familiarity with payroll and hiring forms (i.e. I-9, W-4, etc.)
- Technologically savvy (ability to learn new processes, systems and software quickly)
- Experience using Google Applications such as Docs, Drive, Sheets, as well as experience using Microsoft Office products, specifically Word and Excel
- Strong customer service skills and the ability to prioritize, organize, problem solve, and manage time to meet deadlines/goals
- Excellent written and verbal communication, analytical and critical thinking skills
- Comfortable working remotely or in a virtual setting
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| Background Screening Statement: |
A background check will be required.
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| Special Instructions to Applicants: |
Upload a cover letter and a resume.
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| Closing Date: |
This position will remain open until filled. |
| Benefits: |
UMBC offers a rich benefits package including the following for nonexempt regular employees.
Generous Leave which includes accruing the following for full time positions:
- 14 Days of Annual Leave (increases with years of service)
- 15 Days of Sick Leave
- 15 Holidays
- 3 Personal Days
Tuition Remission:
- 8 credit hours per semester
- Tuition remission at UMBC for eligible dependents after two years of FT employment
Additional Benefits:
- Life and disability insurance
- Retirement/Pension plan
- Professional development opportunities
- Wellness opportunities
- & Much more
Contingent II positions may include benefits.
Benefits offered align with type (Regular, Contingent II, etc.) of position.
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| Salary: |
Pay Range 11 based on the University System of Maryland Pay Program |
| Hours: |
Full-time |
| Type: |
Regular |
| FLSA Status: |
Nonexempt |
| Equal Opportunity Statement: |
UMBC is an Affirmative Action/Equal Opportunity Employer. Applications from women, minority group members, veterans and individuals with disabilities are encouraged to apply. |
| Title IX: |
As an institution that receives federal financial assistance, UMBC adheres to Title IX and does not discriminate on the basis of sex. For more information about Title IX and contact information for Title IX Coordinator click here. |
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Accommodation:
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If you require a reasonable accommodation for a disability for any part of the employment process, please contact the Human Resources Department at 410-455-2337 or MD TTY Relay Service 1-800-735-2258 between 8:30 a.m. and 4:00 p.m. Monday through Friday.
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| Work Authorization: |
As required by the 1986 Immigration Act, be prepared to present acceptable documentation upon hire showing your identity and that you are a U.S. citizen or an alien who is authorized to work. |